Meeting Cost Calculator

How to Use the Meeting Cost Calculator

Enter the number of attendees, average hourly rate, and meeting duration. The calculator instantly shows the total cost and cost per minute. Use presets for common meeting types (standup, planning, etc.). Click "Start Meeting Timer" to see costs accumulate in real-time as the meeting progresses.

Why Track Meeting Costs?

Meetings are often the largest time drain in organizations. By visualizing the actual cost, teams become more conscious about meeting efficiency. This tool helps justify why shorter, focused meetings are valuable. It's eye-opening to see that a 1-hour meeting with 10 people at $50/hour costs $500.

Features

Real-time cost calculation as you adjust inputs. Quick presets for common meeting types. Live timer shows cost accumulating during active meetings. Save meeting templates for reuse. Historical tracking of recent meetings. Cost per minute breakdown for efficiency analysis.

Frequently Asked Questions

How is the cost calculated?

Total Cost = (Attendees × Hourly Rate × Duration in hours). For example: 5 people × $50/hour × 1 hour = $250.

What if I have mixed hourly rates?

Enter an average rate. This gives a reasonable approximation for meetings with mixed seniority levels.

How does the live timer work?

Click "Start Meeting Timer" to begin tracking. The cost will increment every second based on your settings. This is great for visualizing meeting costs in real-time.

Can I save templates?

Yes! Configure your inputs and click "Save Template" to store it. Use templates to quickly calculate recurring meeting types.

What about remote vs. in-person?

The cost is the same regardless of location. The calculator focuses purely on participant time value.